Important Information
RESERVING YOUR DATE:
To reserve your date, Simply Forever Chapel requires a signed contract by both parties and an initial payment of 30% of the total package. The balance will be broken into monthly payments and paid in full 30 days before the event is scheduled to be held. If a reservation is made within the 30-day of the event date, full payment is due at the time of booking unless special arrangements are made. Payments will be made by cash or major credit card. A receipt from Simply Forever Chapel will be provided for each payment. If the balance has not been paid 30 days in advance of the event, Simply Forever Chapel has the right to cancel your event and all payments will be non-refundable.
RESCHEDULING YOUR DATE:
If a date change is requested by the client more than 6 months prior to the originally scheduled date for the event there is an $500 fee to switch dates. The date change will not be authorized until the $500 fee has been paid in full and an amendment has been signed. The date may not be changed more than once. Date changes will not be authorized if the event is scheduled to occur within the 180-day window.
CANCELLATION POLICIES:
In the unlikely event the client should cancel their event, for any reason whatsoever, at any point after signing a contract to rent the venue, and making payments, all payments are nonrefundable. Simply Forever Chapel & Events reserves the right to terminate this contract if the client fails to meet the financial agreements in this contract, or violates any terms of the contract, in which case the provisions of this cancellation policy also apply. The client shall not assign or sub-lease any terms, conditions or services contained in this contract or any interest therein without the written consent of Simply Forever Chapel & Events.
PANDEMIC CLAUSE:
You are booking your event during the global COVID-19 pandemic and understand the risks associated with planning an event during this time. In the event Tarrant County is under a government mandatory “Stay at Home Order” when your event is scheduled to occur, Simply Forever Chapel & Events will allow the client to reschedule their event within 6 months of the original date. The reschedule penalty fee will be waived and all payments will transfer to this new date. Please note, Simply Forever Chapel & Events will not be providing refunds during a pandemic but will be allowing the client to reschedule their event to a new date and waiving the rescheduling penalty fees and required timeframes. This is only applicable if Tarrant County is under a government mandated “Stay at Home Order.” This is not applicable if the client changes their mind about holding their event during the pandemic, the client’s family does not want the event held during the pandemic, family members are unable to travel due to the pandemic, guests are not able to attend due to COVID exposure, or any other reason except a government mandated “Stay at Home Order.”
REFUNDABLE DAMAGE DEPOSIT:
The client agrees to pay a REFUNDABLE DAMAGE deposit of $500.00. The REFUNDABLE DAMAGE deposit is to be refundable to the client (s) up to two (2) weeks after the event has been held if there is no damage, the venue’s policies have been followed, and the client, all their guests, all their vendors exited the building on time.
CAPACITY:
Client understands that the maximum seating capacity of Simply Forever Chapel & Events is 75 people and will not exceed this limit. If the client is holding a ceremony only, the limit is 150. If limit is exceeded, the client will lose their REFUNDABLE deposit.
FOOD:
You can bring in your own food, drinks, and cake. There is no limitation on catering. You may bring in alcohol if it is served by our TABC bartender, and our police officer is present. We require the catering company to have all food service ready. There is no kitchen on site. The caterer is responsible for bussing tables throughout event and cleaning the food service area. The caterers are responsible to maintain the trash during the preparation, dinner, and cleanup of the food service area. All trash must be put in trash bags provided by Simply Forever Chapel & Events, tied, and placed inside the dumpster.
If the client is not using a licensed caterer that holds a permit, or the caterer does not agree that it is their responsibility, in their contract with the client, to clean the food service area, bus the tables, and maintain the trash during the time they are on-site, the client must add on bussers/servers. Bussers/servers can be added for $40 per hours, per worker. Two bussers/servers must be added. Four hours minimum required. If the caterer does not handle these responsibilities, and the client has refused to add on bussers/servers, the CLIENT will lose their REFUNDABLE deposit.
We will have five 10-lb bags of ice available for your use. Should you run low on ice it is your responsibility to have someone purchase more at the store.
ALCOHOL POLICY:
As the host of a private party, the client acknowledges responsibility for the proper and lawful consumption of alcoholic beverages at Simply Forever Chapel & Events during the duration of the event described in this contract. Alcoholic beverages will be provided by the client and served through Simply Forever Chapel & Event’s TABC bartender only. Clients may not bring their own alcohol into Simply Forever Chapel & Events and self-serve. Should the client allow alcohol to be secretly served throughout the event, the client will lose their REFUNDABLE deposit. No person may be self-serving from their car, drinking alcohol in their car, or drinking in the parking lot. The alcoholic beverage service will end no later than 2:00 AM. If you are planning to serve alcohol, you must add on a a Security Officer for $55 per hour.
SMOKING POLICY:
Simply Forever Chapel & Events and Kids Adventure Playhouse & Parties are non-smoking venues. Smoking and vaping will be permitted only in designated areas outside. If the smell of tobacco is found to be anywhere inside the venue, the brides room, restrooms, etc., the client will lose their damage deposit. Please communicate to your wedding party, family, friends that this is a non-smoking venue to ensure the rules are followed and avoid losing your damage deposit.
DRUG FREE VENUE:
Simply Forever Chapel & Events and Kids Adventure Playhouse & Parties are drug free venues. No drugs of any kind will be allowed inside or outside the venue. This includes marijuana. If the smell of marijuana is found to be anywhere inside the venue, the brides room, restrooms, etc., the client will lose their damage deposit. Please communicate to your wedding party, family, friends that this is a drug free venue to ensure the rules are followed and avoid losing your damage deposit.
TABLES & CHAIRS:
Included is the use of round tables for seating and rectangle buffet style tables for up to 75 guests. Simply Forever Chapel & Event staff will meet with client to discuss in detail their floorplan. Staff will guide the client as to the best floorplan and flow of the tables. Tables and chairs will be set up and broken down outside of the client’s rental time. There will be an additional fee of $100 if the client requests changes to the floorplan after the team has set it up. If client wishes to rearrange any tables and chairs themselves, they must ask Simply Forever Chapel & Event staff first. Client must inform staff of their need for a flip from ceremony to reception two weeks prior to event. There will be an additional charge of $150 if Simply Forever Chapel must hire additional staff to assist in flipping the client’s event from ceremony to reception during their event. If the client, their coordinator, or anyone on their behalf move tables and chairs around, there must be no scratching of the floor, damage to the floor, walls, tables, chairs, etc.
SITE DECORATIONS:
Simply Forever Chapel & Events wants to make every event here a special and welcome experience. Therefore, every effort will be made to allow client to prepare decorations reflecting their creative requirements. No nails, screws, staples, tape of any kind, or penetrating items should be used on our walls or fine wood. Open flame candles are allowed but must be in a votive or container that will hold wax. Candle should not be bigger than container. No adult or child should be allowed to play with the wax or drip onto the floor or linen. No loose glitter or confetti is permitted inside or outside of Simply Forever Chapel & Events. No live animals are allowed without specific permission from owner. Failure to follow these rules will result in loss of the full damage deposit.
TEXAS MARRIAGE LICENSES
Please click here for instructions on how to obtain your Texas Marriage License